Flowcharts in Microsoft PowerPoint

A flowchart is a visual representation of the hierarchy within an organisation. A flowchart displays managerial positions towards the top and subordinate positions below. Positions next to each other hold the same ranking in an organisation, e.g. administrative positions.

1. Open a Blank Slideshow

2. Change the Layout of the first slide to Title and Content

3. Enter the title Sales Department and centre it

4. Select the Content box

5. On the Insert tab in the Illustrations group, select Smart Art and choose Hierarchy

6. Select Organisation Chart

7. Click OK

8. Delete the Shape on the Second Level of the hierarchy with the Backspace key

9. Delete one of the Shapes on the Bottom Level of the hierarchy with the Backspace key

10. Fill in the following information into the flowchart:

Top Process Shape Manager - Mary Wilson

Bottom Left Alternate Process Supervisor - John Dunne

Bottom Right Alternate Process Supervisor - George Mitchel

11. It has created a flowchart representing the hierarchy within the company

12. Save the slideshow as Flowchart and leave it open

Manipulating Shapes

You can adjust shapes to present the information in a flowchart. It is helpful to use an efficient way to represent the hierarchy within an organization or department. You can change the connections between objects in a flowchart to suit the style of the flowchart.

1. Open the Flowchart slideshow

2. Select the Supervisor – John Dunne shape

3. On the SmartArt Design tab in the Create Graphic group, select the arrow beside the Add Shape button and select Add Shape After

4. Select the shape and on the SmartArt Design tab in the Create Graphic group, select Text Pane

5. Include the title of Sales Assistant Fiona Jones for the new shape

6. Close the Text Pane

7. On the SmartArt Design tab in the Create Graphic group, select Demote

8. It has demoted the Sales Assistant

9. On the SmartArt Design tab, in the Create Graphic group, select Right to Left

10. Fiona Jones is now a subordinate to the Supervisor John Dunne

11. Select the Manager Mary Wilson

12. On the SmartArt Design tab, in the Create Graphic group, select the arrow beside the Add Shape button and choose Add Assistant

13. Right-click on the blank shape and select Edit Text

14. Type in Personal Assistant – Michael Smith

15. Select the shape representing George Mitchel

16. On the SmartArt Design tab, in the Create Graphic group, select the arrow beside the Add Shape button and select Add Shape Below

17. Right-click on the shape and choose Edit Text

18. Enter Sales Assistant – Mark Breen

19. Select the entire organisational chart

20. On the SmartArt Design tab, in the Create Graphic group, select Layout and choose Standard

21. Change the Font to Bold for each position in the hierarchy

22. The Organisation Hierarchy should look like this:

23. Save the presentation and close it