Advanced ECDL Word Processing Tips

How to Reference Using Microsoft Word

Advanced ECDL Word Processing Tips

Captions

1. Insert an online picture into your document

2. On the References tab in the Captions group, click on Insert Captions

3. Click on the New Label button

4. Type in Picture and click OK

5. Click OK again

6. A caption has been created

Deleting Captions

1. Open the Caption dialog box again

2. Click on Delete Label

3. Click OK

4. The label is deleted

Table Captions

1. Insert a table with 3 columns and 4 rows

2. On the References tab in the Captions group, click on Insert Captions

3. Change the Position to Below Selected Item

4. Click OK

Caption Numbering

1. Open the Caption dialog box again

2. Click on Numbering

3. Change the Format to i, ii, iii, …

4. Click OK

5. Click OK again

6. Numbering has been applied to the caption

Footnotes & Endnotes

1. Type up a letter

2. Select a word or sentence you want to apply a Footnote to

3. On the References tab in the Footnotes group, click on Insert Footnotes

4. Type in a description of that word or sentence.

5. This Footnote is placed at the end of the page

Endnotes

1. Highlight another word or sentence in your document.

2. On the References tab in the Footnotes group, click on Insert Endnote

3. Type a suitable Endnote for the document

4. This Endnote is placed at the end of the document

5. Return to the Footnote at the end of the first page

Convert Footnotes to Endnotes

1. Click on the Footnotes Dialog Box Launcher

2. Click on the Convert button

3. Choose Convert All Footnotes to Endnotes

4. Click OK

5. All Footnotes will be converted to Endnotes

6. Save the document

Inserting Citations

1. Open a document you are working on

2. Highlight the text you want to cite

3. On the References tab in the Citations & Bibliography group, click on Insert Citation

4. Choose Add New Source

5. Type in the relevant information about the source

6. Click OK

7. The citation is placed in the text

8. To edit a citation, select the citation and click on the arrow beside it

9. Choose Edit Source

10. Change the Year

11. Click OK

12. Save the document

Citation Style

1. Create a new document

2. On the References tab in the Citations & Bibliography group, click on the Style drop-down arrow

3. Choose Harvard Anglia

4. This changes the style of citation used in your document

Bibliography

1. Scroll to the end of the document and insert a Page Break

2. Place the cursor on the last page of the document

3. In the Citations & Bibliography group, select Bibliography and choose Bibliography

4. If you make changes to the citation, scroll down to the Bibliography and click on Update Citations and Bibliography

5. Save the document

Table of Contents

1. Create a word document with paragraph headings

2. Format the paragraph headings using the Heading 1 style

3. Insert a page break before the first paragraph using the keyboard shortcut Ctrl+Enter

4. Insert another page break before the second and third paragraph

5. On the References tab in the Table of Contents group, click on Table of Contents

6. Choose Automatic Table 1

7. Insert another page break after the third paragraph

8. Click on the Table of Contents

9. Click on Update Table

10. The table of contents will be updated

11. Save the document as “Table of Contents”

Table of Figures

1. Open a new document

2. Insert four photographs into a document

3. Insert a caption for each of the photographs

4. Insert a page break before the first photograph

5. On the References tab in the Captions group, click on Insert Table of Figures

6. Change the Tab Leader to dots

7. Change the Formats to Distinctive

8. Click OK

9. A table of figures will be inserted into the document

10. Save the document as “Table of Figures”

Indexes

1. Open a new document

2. Highlight a word in the first paragraph

3. In the Index group, click on Mark Entry

4. Type in a suitable description for Subentry

5. Check the Italic checkbox

6. Click on Mark All

7. In the Index group select Insert Index

8. Highlight another word

9. Click on Mark Entry in the Index group

10. Under Options click on Cross-reference

11. After See type in a relevant description

12. Click on the Mark button

13. Insert a Page Break at the end of the document

14. Type “Index”

15. In the Index group, select Insert Index

16. In Formats choose Classic

17. Click OK

18. An index at the end of the document has been created

19. Right-click on the index and select Update Field to update an index or press the F9 key

20. Save the document as “Index”

Bookmarks

1. Open an existing document

2. Place your cursor before a subheading

3. On the Insert tab in the Links group, click on Bookmark

4. Type in a suitable description for the Bookmark Name

5. Click on the Add button

6. A bookmark has been created

7. On the Insert tab in the Links group, click on Bookmark

8. Select the bookmark

9. Click on the Delete button

10. Select Close

11. The bookmark has been deleted

12. Save the document as “bookmark”

Cross-Reference

1. Create a word document containing a Heading, Photograph with a Caption, Table with a Caption and Numbered Items:

2. On the next page, type “(Page” followed by a space

3. On the References tab in the Captions group, click on Cross-Reference

4. For Reference Type select Numbered Item

5. For Insert Reference To select Page Number

6. Select the Insert As Hyperlink checkbox

7. Choose a numbered item from the document

8. Click on Insert

9. A cross-reference has been created

10. Hold down the Ctrl key and click on the cross-reference

11. You will be brought to the numbered item

12. Cross-reference the Table, Image and Heading using the same method

13. For Reference Type, select the type of reference you want to cross-reference

14. Save the document as “Cross Reference”

This is a short guide contained within the Advanced ECDL Word syllabus. Achieving certification in the Advanced ECDL Word syllabus will allow you to improve your word processing skills and learn how to use advanced features within Microsoft Word.