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Styles in Word Documents


Using Styles

Using styles allows you to apply a consistent format and style throughout a document. You can create your own styles in Word and apply it to your document by choosing a font for titles, headings and body text.

For example, when writing an essay, a style can be applied so that headings have a larger font size, subtitles have a different colour with italics, and paragraphs contain smaller text suitable for reading.


  1. Open a document you have previously created containing headings and at least two paragraphs

  2. Highlight the main heading in your document

  3. Click on the Styles Dialog Box Launcher

  4. Click on the New Style button


5. In the Name property type Heading

6. Format the text as Arial, 18pt, Bold and Centred

7. Click OK

8. Save the document and leave it open


Creating a Character Style

Character styles are types of fonts you apply to text in a document. This setting can be adjusted using the styles formatting dialog box.

  1. Create a New Style

  2. Name it Character

  3. Choose Character for Style Type

  4. Change the format to Arial, Bold, 14pt

  5. Click OK

Matching Styles

Matching styles allows you to highlight text and update the character font so this style of font can be applied to other parts of text in a document. This is an efficient way of applying a similar style to parts of the document containing similar content such as paragraphs.


  1. Highlight the second paragraph

  2. Click on the Styles Dialog Box Launcher

  3. Click on the arrow beside the Character Style

  4. Choose Update Character to Match Selection

  5. The character style has been applied to the second paragraph


Modifying Styles

Existing styles can be adjusted to your preferences. Changes can be made to the type of font and paragraph settings used for each of the defined styles. This feature is useful when you want to apply a consistent format to documents that are different to the original styles previously set.



  1. With the document still open, after the Normal style click on the drop-down arrow and choose Modify

  2. Format the Normal style to Times New Roman, 12pt, Justified

  3. Click on the Format button and choose Paragraph

  4. Choose a Special indentation of First Line

  5. Change the Line Spacing to Double

  6. Click OK

  7. Click OK again

  8. Highlight the heading and click on the Heading style to apply that style

  9. Highlight the paragraph and click on the Normal style to apply that style

  10. Save the document as “Styles” and close it

To learn more about advanced word processing, click on the image below:



 
 
 

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